Kantata is a genuinely capable professional services automation platform, resource management, financial controls, delivery, all in one. It is also built for firms of 50 to 500 people, with billing, invoicing, and HR tied into the same system. At 10 to 50 people, that is more weight and more switching cost than the problem calls for.
Free during the Closed Beta.
The short version
Who it is sized for
Professional services automation for firms of roughly 50 to 500 people, with billing and HR built in.
Vaizy
A portfolio manager or PMO lead at a 10 to 50 person firm running 3 to 15 concurrent projects.
Switching cost
High once adopted. Billing, invoicing, and HR workflows are typically tied into the same system, which makes leaving expensive.
Vaizy
Import projects, milestones, team, risks, and budgets from a spreadsheet, with column matching before anything is published.
Budget health (EVM)
Financial controls exist and go deep, but the platform is priced and scoped for a much larger operation.
Vaizy
CPI, SPI, and cost variance calculate automatically from your live milestone and financial data, included at every tier.
AI on your data
AI features exist within a broader platform, not positioned around a lean team asking direct portfolio questions.
Vaizy
Ask questions about your own projects and get answers grounded in your live workspace. Hosted and processed in the EU.
Data residency
US company, with limited direct presence and support in the Benelux market.
Vaizy
Incorporated and hosted in the European Union. Not subject to the US CLOUD Act.
What Kantata solves for a bigger version of your firm
Kantata is where a services firm graduates to once billing, invoicing, HR, and delivery all need to live in one system. If you are not there yet, it asks you to adopt weight your team does not need.
With Kantata
Adopting the platform means bringing billing, invoicing, and often HR workflows along with it, raising the cost of ever leaving.
With Vaizy
Vaizy focuses on portfolio steering: projects, milestones, team, risk, and budgets, without absorbing your billing and HR stack.
With Kantata
Implementation and onboarding are scoped for a 50 to 500 person operation, with the corresponding timeline and cost.
With Vaizy
Import your projects and see them stacked together within days, sized for a 10 to 50 person team.
With Kantata
Local support and sales presence in the Benelux market is limited, so implementations often go through a reseller.
With Vaizy
Vaizy is an EU company built around the Netherlands, Belgium, and broader DACH and Benelux market from day one.
With Kantata
Giving a client or junior team member scoped access adds another layer to an already broad admin surface.
With Vaizy
Member accounts get a scoped view of their own work, without access to financials or other people's data.
Feature by feature
| Feature | Kantata | Vaizy |
|---|---|---|
| Portfolio & Projects | ||
| Cross-project data stacking | Limited outside larger tiers | |
| Configurable portfolio dashboard | ||
| Milestone tracking | ||
| Ready-made project templates | ||
| Spreadsheet import with column matching | Via implementation partner | |
| Cross-project cash flow tracking | ||
| Risk & Analytics | ||
| Automatic EVM (CPI, SPI, variance) | Requires configuration | |
| Portfolio-wide risk register | ||
| AI grounded in your live project data | Broader platform focus | |
| Manager / Member scoped access | ||
| Data & Security | ||
| EU hosted, not subject to US CLOUD Act | ||
How pricing compares
Enterprise quote only, usually scoped to headcount and the professional services automation modules you need, including billing and HR.
Vaizy
Vaizy uses transparent, self-serve, per-seat pricing for Manager accounts, published on the pricing page with Essential and Pro tiers billed monthly or annually, plus an Enterprise tier available on request. Team members who need a scoped view get a free Member account, with a limited number included on every Manager tier. Nothing requires a sales call to see the price.
Common questions
Is Vaizy a replacement for Kantata?
For a 10 to 50 person firm, often yes, if you do not need billing, invoicing, and HR bundled into the same platform. If your firm has grown past that window and needs professional services automation across a larger operation, Kantata's depth may be the right fit.
Can I bring my existing Kantata data into Vaizy?
Yes. Export your project and financial data to Excel or CSV and import projects, milestones, team, risks, and budgets into Vaizy, with column matching and validation before anything is published.
Why is Vaizy a better fit for a smaller firm?
Vaizy is scoped and priced for a 10 to 50 person team running 3 to 15 concurrent projects, not for an operation that also needs integrated billing and HR. You get portfolio visibility and EVM without the weight of a larger platform.
Why does EU hosting matter?
Vaizy is incorporated and hosted in the European Union, and is not subject to the US CLOUD Act or any non-European jurisdiction. For teams handling client financial data under GDPR, that is often a requirement, not a preference.