Microsoft Project is a serious Gantt and scheduling tool, built for a single, detailed project plan. It was never built to answer the question a portfolio manager gets asked most: how is everything doing, together, right now.
Free during the Closed Beta.
The short version
Cross-project view
Each plan lives on its own. Seeing several projects together means opening a separate portfolio tool or building one yourself.
Vaizy
Select multiple projects and see combined cash flow, shared team load, and risk in one view.
Budget health (EVM)
EVM fields exist, but setup takes real configuration and a trained scheduler to keep accurate.
Vaizy
CPI, SPI, and cost variance calculate automatically from your live milestone and financial data.
Getting started
Plans are usually built from scratch by someone trained in Microsoft Project scheduling logic.
Vaizy
Import projects, milestones, team, risks, and budgets from a spreadsheet, with column matching before anything is published.
AI on your data
No AI grounded in your live project or portfolio data.
Vaizy
Ask questions about your own projects and get answers grounded in your live workspace. Hosted and processed in the EU.
Data residency
US company (Microsoft), hosting depends on your Microsoft 365 region and tenant setup.
Vaizy
Incorporated and hosted in the European Union. Not subject to the US CLOUD Act.
What Microsoft Project still leaves on your desk
Microsoft Project is strong at building and tracking a single detailed schedule. What it does not solve is the question a portfolio manager actually gets asked, which is about several projects at once, not one.
With Microsoft Project
Seeing cash flow, team load, and risk across every project at once means exporting data or opening a separate portfolio tool.
With Vaizy
Select the projects you want and see them stacked together automatically, no export or extra tool needed.
With Microsoft Project
CPI and SPI exist as fields, but getting them right takes a trained scheduler and ongoing maintenance of the baseline.
With Vaizy
Budget health metrics calculate automatically from milestones and financials you are already tracking.
With Microsoft Project
A contractor split across two projects gets tracked with separate resource assignments, and cost proration is left to you.
With Vaizy
Costs for salaried and contractor time are prorated correctly across project allocations.
With Microsoft Project
Giving a client or junior team member visibility means a Project Online license or a manual export, for either full access or none.
With Vaizy
Member accounts get a scoped view of their own work, without access to financials or other people's data.
Feature by feature
| Feature | Microsoft Project | Vaizy |
|---|---|---|
| Portfolio & Projects | ||
| Cross-project data stacking | ||
| Configurable portfolio dashboard | Requires Project Online / Power BI | |
| Milestone tracking | ||
| Ready-made project templates | ||
| Spreadsheet import with column matching | ||
| Cross-project cash flow tracking | ||
| Risk & Analytics | ||
| Automatic EVM (CPI, SPI, variance) | Manual setup required | |
| Portfolio-wide risk register | ||
| AI grounded in your live project data | ||
| Manager / Member scoped access | Requires separate licensing tier | |
| Data & Security | ||
| EU hosted, not subject to US CLOUD Act | ||
How pricing compares
Bundled into Microsoft 365 or licensed per user through Microsoft, with separate tiers for desktop, web, and Project Online plan hosting.
Vaizy
Vaizy uses transparent, self-serve, per-seat pricing for Manager accounts, published on the pricing page with Essential and Pro tiers billed monthly or annually, plus an Enterprise tier available on request. Team members who need a scoped view get a free Member account, with a limited number included on every Manager tier. Nothing requires a sales call to see the price.
Common questions
Is Vaizy a replacement for Microsoft Project?
For portfolio-level steering, yes. Vaizy is built around a live, connected model of projects, milestones, teams, risks, and budgets, not a single detailed schedule. If your team needs deep, single-project scheduling with complex task dependencies, that stays closer to what Microsoft Project does well.
Can I bring my existing Microsoft Project data into Vaizy?
Yes. Export your plans to Excel or CSV and import projects, milestones, team, risks, and budgets into Vaizy, with column matching and validation before anything is published.
Does Vaizy do everything Microsoft Project does?
No. Microsoft Project is a detailed scheduling tool with task dependencies, critical path analysis, and resource leveling for a single project plan. Vaizy is focused on portfolio management: cross-project financials, risk, capacity, and EVM.
Why does EU hosting matter?
Vaizy is incorporated and hosted in the European Union, and is not subject to the US CLOUD Act or any non-European jurisdiction. For teams handling client financial data under GDPR, that is often a requirement, not a preference.