Smartsheet is a strong upgrade from Excel: grids, automation, and a shared place to work. But it still shows you one project at a time. When cash flow, team load, or risk cross project lines, you are back to assembling the picture yourself.
Free during the Closed Beta.
The short version
Cross-project view
Each sheet is its own project. A portfolio view means building and maintaining a rollup sheet yourself.
Vaizy
Select multiple projects and see combined cash flow, shared team load, and risk in one view.
Budget health (EVM)
No built in EVM. Teams that want it write their own formulas and keep them updated by hand.
Vaizy
CPI, SPI, and cost variance calculate automatically from your live milestone and financial data.
Getting started
Sheets are usually rebuilt from scratch to match Smartsheet's structure and templates.
Vaizy
Import projects, milestones, team, risks, and budgets from a spreadsheet, with column matching before anything is published.
AI on your data
AI features are limited and not built around a live cross-project data model.
Vaizy
Ask questions about your own projects and get answers grounded in your live workspace. Hosted and processed in the EU.
Data residency
US company, US hosted by default.
Vaizy
Incorporated and hosted in the European Union. Not subject to the US CLOUD Act.
What Smartsheet still leaves on your desk
Smartsheet solves the collaboration problem. It replaces the version-controlled Excel file you email around. What it does not solve is the question a portfolio manager actually gets asked.
With Smartsheet
You still build a separate rollup sheet to see cash flow, team load, and risk across every project at once.
With Vaizy
Select the projects you want and see them stacked together automatically, no rollup sheet to maintain.
With Smartsheet
Tracking CPI or SPI means writing and maintaining your own formulas, and hoping nobody breaks a cell reference.
With Vaizy
Budget health metrics calculate automatically from milestones and financials you are already tracking.
With Smartsheet
A contractor split across two projects gets allocated by hand, and it is easy to get the split wrong.
With Vaizy
Costs for salaried and contractor time are prorated correctly across project allocations.
With Smartsheet
Giving a client or junior team member access means sharing the whole sheet or building a workaround view.
With Vaizy
Member accounts get a scoped view of their own work, without access to financials or other people's data.
Feature by feature
| Feature | | Vaizy |
|---|---|---|
| Portfolio & Projects | ||
| Cross-project data stacking | ||
| Configurable portfolio dashboard | Manual sheet setup | |
| Milestone tracking | ||
| Ready-made project templates | ||
| Spreadsheet import with column matching | ||
| Cross-project cash flow tracking | ||
| Risk & Analytics | ||
| Automatic EVM (CPI, SPI, variance) | ||
| Portfolio-wide risk register | Per-sheet only | |
| AI grounded in your live project data | ||
| Manager / Member scoped access | Sheet-level sharing only | |
| Data & Security | ||
| EU hosted, not subject to US CLOUD Act | ||
How pricing compares
Per-seat pricing with published entry tiers, moving to a custom enterprise quote for advanced admin and governance features.
Vaizy
Vaizy uses transparent, self-serve, per-seat pricing for Manager accounts, published on the pricing page with Essential and Pro tiers billed monthly or annually, plus an Enterprise tier available on request. Team members who need a scoped view get a free Member account, with a limited number included on every Manager tier. Nothing requires a sales call to see the price.
Common questions
Is Vaizy a replacement for Smartsheet?
For portfolio-level steering, yes. Vaizy is built around a live, connected model of projects, milestones, teams, risks, and budgets, not a grid of independent sheets. If your team relies on Smartsheet for lightweight sheet automation outside of project delivery, that is outside what Vaizy does.
Can I bring my existing Smartsheet data into Vaizy?
Yes. Export your sheets to Excel or CSV and import projects, milestones, team, risks, and budgets into Vaizy, with column matching and validation before anything is published.
Does Vaizy do everything Smartsheet does?
No. Smartsheet is a general-purpose spreadsheet and automation platform used far beyond project portfolios. Vaizy is focused specifically on portfolio management: cross-project financials, risk, capacity, and EVM.
Why does EU hosting matter?
Vaizy is incorporated and hosted in the European Union, and is not subject to the US CLOUD Act or any non-European jurisdiction. For teams handling client financial data under GDPR, that is often a requirement, not a preference.